Paperless reporting can also save operational and administrative budgets, boost productivity, save space, make documentation and information sharing easier, keep information more secure, and help the environment. The paperless report will reduce manual work so it will improve productivity, optimize manpower, through digital agriculture practices that drive efficient field operation with insight.
Time spent filing, organizing, and searching for paper documents is time that could be spent on more productive tasks. Digitized documents are stored in a central repository, which is basically a well-organized digital filing cabinet where all of your documents live.
Paper takes up a lot of space – as do filing cabinets and space to store those filing cabinets. Books and bookshelves are bulky, too. What’s worse, paper keeps piling up, oftentimes accumulating more quickly than it can be sorted and organized. Digitizing files allows you to store all documents either on an on-premises server or in the cloud.
Going digital improves process efficiency, saving you money. Paperless offices can process a much larger volume of paperwork compared to traditional offices in the same amount of time. Further, digitization reduces money spent on paper, printers, ink, postage, office space for files, and employee time to manage paperwork. The savings on employee time become especially valuable in regards to regulatory audits and repetitive, high-volume tasks like expense reimbursements.
Eases Transfer of Information
Document management software offers a simple process for saving documents. The software easily compiles digital documents using scanners, mobile capture using a camera on a phone or tablet or importing any file type (.docx, .pdf, image files).
Physical documents are hard to track – reams of paper can get lost, misfiled, or destroyed without anyone noticing. It can also be difficult to monitor the access, printing, and copying of sensitive files. The security benefits of a paperless report go beyond access rights. Implementing document management software also allows organizations to leverage electronic signatures, redact confidential information, create audit trails, and more.